Ashford Christian Women – Privacy Policy

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Ashford Christian Women (“ACW”) is committed to protecting the privacy of everyone who joins our mailing list, attends our events, or contacts us. This notice explains how we collect, use, store and protect your personal information in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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1. What Personal Data We Collect:

We may collect the following information:

• Name

• Email address

• Telephone number (if provided)

• Church or denomination (if provided)

• Information you share when contacting us

• Booking information for ACW events

• Website usage data (cookies, analytics)

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Some of this information is provided directly by you, for example when you subscribe to our mailing list, book an event, or contact us. Occasionally we use publicly available sources (e.g., church websites) to obtain contact details for church leaders or venue managers.

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We do not knowingly collect personal data from children under 16.

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2. Our Legal Basis for Processing Your Data:

We process personal data under the following lawful bases:

• Consent – for sending email updates, newsletters, and event information to individuals who have subscribed to our mailing list.

• Legitimate Interests – for contacting churches, venue managers, or service providers; for improving our events and communications; and for maintaining basic administrative records.

• Legal Obligation – for retaining donation or financial records.

You may withdraw your consent at any time by using the unsubscribe link in our emails or by contacting us.

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3. How We Use Your Personal Data:

We use personal information to:

• Send updates about ACW events, news, and resources

• Administer bookings and attendance at events

• Respond to enquiries and keep a record of correspondence

• Maintain our accounts and records

• Improve our communications, website, and event planning

• Ensure the security and proper functioning of our website

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4. Cookies and Website Analytics:

Our website is hosted by Wix.com, which uses cookies and analytics tools to help us understand website usage and improve our site. You can manage or disable cookies through your browser settings.

For more information, please see Wix’s Privacy Policy: www.wix.com/about/privacy

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5. Sharing Your Data:

We do not sell your personal information and we do not share it with other organisations for their own marketing purposes.

We may share data only when:

• Required by law

• Necessary to protect ACW’s legal rights

• Required for website hosting or email distribution (e.g., Wix.com)

Wix may store data outside the UK (e.g., Israel, USA). Wix uses approved safeguards such as Standard Contractual Clauses to protect your information.

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6. How Long We Keep Your Data:

We keep personal data only for as long as necessary:

• Mailing list data: until you unsubscribe

• Event booking information: up to 2 years

• Donation/financial records: 7 years (legal requirement)

• Correspondence: as long as needed to manage your enquiry

We regularly review the data we hold and securely delete information that is no longer required.

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7. Your Rights:

Under UK GDPR, you have the right to:

• Access your personal data

• Correct inaccurate information

• Request deletion of your data

• Restrict or object to processing

• Withdraw consent at any time

• Request data portability (where applicable)

To exercise any of these rights, please contact us.

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8. How to Contact Us

If you have questions about this notice or wish to exercise your rights, please contact:

Email: info@ashfordchristianwomen.net

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If you are unhappy with how we handle your data, you can also contact the UK Information Commissioner’s Office (ICO): www.ico.org.uk

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9. Updates to This Notice

We review this Privacy Notice regularly and will update it when necessary.

Last updated: 27th June 2026